Home - The Best Notary

Trust Attorneys: You Can Now Easily Serve 10X More Clients Statewide.

Your client’s convenience is our goal remotely OR in-person. Scale your business by outsourcing your signings and related admin functions. Lease our back office and scale with ease.

Positive-family-relationships-narrow

couple outside

Page-1-Image-1

Signing INP

Remote

100% online, digital signatures notarized through video conference. Skip the drive and save the trees!

In-Person

Instant appointments throughout the US. Vetted, professional notaries with real time tracking a la Uber.

Hybrid

For complete peace of mind, your client can wet sign a paper will and electronically sign the rest of their estate plan.

1

Instant appointments

1

Instant appointments

2

We handle the doc prep 100%

3

Signings average 10 - 15 minutes.

2

We handle the doc prep 100%

3

Signings average 10 - 15 minutes.

1

Easy booking via Calendly

1

Easy booking via Calendly

2

We pre-verify ID & qualify witnesses

3

Uber style location updates day of appointment

2

We pre-verify ID & qualify witnesses

3

Uber style location updates day of appointment

1

Choose when and where to sign

1

Choose when and where to sign

2

Our notary delivers printed will & laptop

3

Electronic signature via RON on other documents

2

Our notary delivers printed will & laptop

3

Electronic signature via RON on other documents

Remote

100% online, digital signatures notarized through video conference. Skip the drive and save the trees!

In-Person

Instant appointments throughout the US. Vetted, professional notaries with real time tracking a la Uber.

Hybrid

For complete peace of mind, your client can wet sign a paper will and electronically sign the rest of their estate plan.

1

Instant appointments

2

We handle the doc prep 100%

3

Signings average 10 - 15 minutes.

1

Easy booking via Calendly

2

We pre-verify ID & qualify witnesses

3

Uber style location updates day of appointment

1

Choose when and where to sign

2

Our notary delivers printed will & laptop

3

Electronic signature via RON on other documents

Why Choose The Best Notary?

A one-stop back office solution for your estate planning signings and related admin tasks.

Remote Online Notarization Provides Peace of Mind & Convenience

A Brief History of Remote Online Notarization

RON made its debut in the state of Virginia in 2011. Over the past decade, RON has been adopted by more than 40 US states.

Thanks to state legislature governing notarizations performed out of state, it is possible for a RON notarized document to be accepted in a state that has not yet allowed online notarization.

It’s confusing, it’s complicated, and we’ve created the solution for you all the way through to deed recording.

Your Estate Plans are Safe with TheBestNotary

Available Nationwide.

Despite our California focus, our network is nationwide. Please contact us to discuss.

Get Started with TheBestNotary

Busy professionals and global businesses love TheBestNotary.net

"It has been amazing how much you've adapted to what we need. And that is everything down to in-depth interviews with our team about what we want, on the spot on- demand, problem solving, really solution based conversations. The responsiveness is incredible from everybody on the team. I have never had an email or a request or a phone call or a voicemail go unanswered. I get just incredible response turn around times. Our clients love you guys!"

“Eli and his team have been lifesavers during this pandemic! Their attention to detail and management of my document execution frees me up to focus exclusively on my clients and their estate planning matters. TheBestNotary.net ensures smooth, concierge-grade notary appointments 100% on video via Zoom. My clients are very grateful for their full-service approach including tech support as needed.”

The Best Notary came in and made it so seamless for me. What was really important is the client still felt a sense of comfort meeting with someone other than myself and making sure that they're going to have the same experience. It was just so amazing and easy for them to prep the binder, collect signatures and get everything scanned. The client experience was great because it was convenient for them to have a notary go to their home or place of business and just all around it was a win.

Our Dedicated Professionals

Meet some of our excellent notaries from all over the US.

Rionia Hall

Rionia Hall has a background in Human Resources and is pursuing a degree in Psychology. She is an all around people person and prides herself on being a trauma-informed notary.

John Roach

John is our in-house notary based in our San Mateo, CA HQ and has a background in surveying and drafting. In addition to providing excellent mobile notary services John preps documents for signing and assembles client binders.

Eve Grumish

Eve is based in San Francisco and has a background in the biotech industry. She has extensive experience in all types of notarizations and has a laser focus for detail.

FAQs

Do you provide in-person or Zoom signings or both?

We provide in-person signings and can send a mobile notary with either one or two additional witnesses as needed. We can also perform RON signings (Remote Online Notarization) on Zoom with a notary based in one of the 47 states which allow RON and provide one or two remote witness for the will. Our hybrid option combines both of these options with the trust and all ancillaries signed digitally on video while an in-person mobile notary and a witness or 2 show up with the paper will for wet signature.

Is online notarization legal in California?

California Civil Code Section 1189[b] states that notarizations completed lawfully in other states are valid in California. We can arrange appointments through our notaries in states like Virginia, Texas and Nevada who are allowed to notarize out of state signers who might be anywhere in the world.
Therefore, the signer can be in California while the notary is sitting in any of the 40 states which allows their notaries to provide Remote Online Notarization (RON).

What about the thumbprint requirement?

Because every state has its own notary rules, the California thumbprint requirement for deeds and powers of attorney is not applicable when documents are notarized through RON with an out of state notary.
When using RON, there are far more advanced digital identification methods such as KBA (Knowledge Based Authentication) and credential analysis (a scan of an ID to prove its validity). There is also a video recording of the entire session which adds an even stronger layer of security to the validity of the notarization.

Will my county recorder accept a RON notarized deed?

We have verified acceptance of our RON deeds in every California county through either successful recordings or direct communication with document examiners.
This includes counties which have not yet transitioned to electronic recording. In some cases a hybrid signing might be required (a wet signature on the grant deed). All other US states are comparable. Simplifile which is the e-recording platform we use is

Is it possible to have wet signatures on a document notarized through RON?

Yes. It is possible to print out RON notary certificates (after a RON appointment) acknowledgments or jurats and add them to the wet signed copies.
The acceptance of this “hybrid” option will depend on the person or organization receiving your notarized documents.

Will I be able to get real time updates of the notary's location for in-person appointments?

Yes! Your signer or anyone else you request can receive a text message with a link to the notary’s real time location on a map just like Uber or Lyft 🙂

What about wills? They have to be signed on paper right?

Yes, most states do not yet allow wills to be signed electronically. That said, the pandemic has led to some flexibility depending on the circumstances and what constitutes “clear and convincing evidence” that a will was executed by the testator. Some attorneys are using specific language and affidavits to help their clients sign wills and their entire estate plans remotely so they can avoid the potentially life-threatening risks of in-person signings. Trust and estate litigators have indicated that it is exceedingly rare for a will to be inadmissible in court because of a procedural element in how it was signed thanks to the “harmless error” doctrine accepted by most courts around the US. If in doubt simply request an in-person signing and let us know if you need an extra witness. We got you!

Will banks, hospitals, family law courts and investment account custodians accept remotely notarized documents given that RON is PDF only with no paper copies?

We are happy to confirm that the answer is a resounding “YES”! Since 2020, when we started to providing RON services to estate planners across California, we have not had a SINGLE situation where an institution has rejected a notarized document because there wasn’t an ink-signed “original”. This is true for the hundreds of documents we have notarized ranging from Certifications of Trust to Durable Powers of Attorney and Advanced Healthcare Directives.
The law is very clear. If a signature on a document is a lawfully notarized by a properly credentialed notary in any of the 50 US states, then it is acceptable in any other US state. This is true whether the document is notarized in-person (paper signature) or through video (electronic signature). US states have been accepting “out of state” notarizations since 1896!
Check out this article for more specifics on the evolution of notary laws. If you have any more questions reach out via the form and we’ll get back to you with a custom answer.

Do you really have notaries nationwide?

Absolutely yes! If your client is in a location that can be accessed by car, we can get there from Maui to Maine and any US state in between. We even have a notary in our network in Hawaii who has access to a private jet and helicopters for those last minute signings that absolutely have to happen.

What does all this cost?

You can book a notary on-demand with our TBN Express offering which starts at $199. Additional services like printing, scanning, document recording and binder assembly are optional. Click the link below to submit a law firm profile and schedule a no cost obligation.

GET STARTED

Start Your Journey with TheBestNotary Today

 5/5

Stay in Touch

Join our audience of over 16,000 to receive updates on AI-powered outsourcing for estate planning attorneys every 2 weeks.

We are an anti-racist, anti-oppression, whole human organisation.

Over the past decade, we have painstakingly built a close-knit global team across 5 continents. This time difference advantage guarantees phone and email support around the clock to ensure your client’s signing experience is pleasant, streamlined and stress free. Please do your own research in your local jurisdiction as the information provided on this website is for reference only and does not constitute legal advice in any way, shape or form.

GET IN TOUCH

We are an anti-racist, anti-oppression, whole human organisation.

Copyright © 2025 TheBestNotary.net All rights reserved.