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The USCIS allows any willing adult to review employee ID as an “Authorized Agent” and sign page 2 of the I-9.
Notaries are highly recommended because they are trustworthy, unbiased third parties who are usually willing to serve as an Authorized Agent.
Employee has to ping his own network/research notaries and alternatives verifiers which can take up to a week.
Delays in I-9 verification could result in losing a candidate to a competitive offer in today’s heated talent marketplace.
Friction experienced during I-9 pre-boarding can spill over to an employee’s critical initial 30 day outlook on their new job.
Candidates might need to travel significant distances to meet third party verification agent.
We have legally binding contracts as the corporate Authorized Agent of record which extends to our notary contractors.
Our back-office team seamlessly handles document collection, FAQs, appointment setting and any changes as needed.
Our network includes over 10,000 vetted notaries nationwide and trusted agents (CA & TX) who are highly experienced with I-9s.
Our software-enabled back-office pre-populates perfect I-9s and preps agents to ensure error-free I-9 execution.
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| Instant booking of I-9 Appointments | |
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| Concierge visit to employee location | |
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| 24/7 Customer Hotline | |
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| Wet Signature I-9 Process | |
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TheBestNotary is a comprehensive solution which can scale along with your business.
We take care of ALL the human-intensive aspects of the remote I-9 process so your
HR team can focus on sourcing and hiring great candidates.
A complex software integration is required. The process can be drawn-out and costly.
Require new hires to travel to a location that might be inconvenient and with limited hours.
Authorized Agent scheduling logistics are minimal. Your team ends up coordinating appointments.
Review notary’s profile on various source directories to check for experience, professionalism and attention to detail.
Interview notary by Zoom to verify skill level and customer service, conflict resolution skills.
Verify notary references and background check status (Most states require a background check upon certification).
Send notary on a small assignment and collect feedback on punctuality and reliability. The vast majority of our 10,000+ vendors are in this category.
Debra Mighty, New York, NY
Notary with TBN 2012 – Present
Tin Shing Chao, Honolulu, HI
TBN Notary Network recruit 2021
HR sends new hire info to TBN
TBN confirms meeting location and an appointment within compliant dates typically on Monday (start date) or Tuesday.
Agent is retained.
ID Documents are collected from new hire.
HR is notified once Notary/Agent has been confirmed.
TBN pre-fills I-9 and coordinates appointment with logistical support.
HR audits signed I-9s and TBN handles any corrections.
Confirm Availability & Collect ID Details – CSV For larger batches
Verify ID Matches Employee Submission
Vetted In-house or Contract Notary/I-9 Agent Confirmed
I-9 prepped for Electronic Signature by Notary/I-9 Agent
Available in Docusign Shared Folder after signing
We handle any issues or corrections
Final I-9 Moved to Approved Folder in Docusign
Access our services on-demand noticeor in bulk as necessary.
Fully loaded Outsourced I-9s as low as $159 per new hire with 12-48 month contract.
Your team can pick up a trial starter package of 5 appointments at $199 each ($995 total) to test out our service before picking a standard prepaid package with discounts based on volume.
Based on recent guidance from the USCIS, companies which meet the 4 requirements below can verify new hires through video starting August 1st. The employer must have:
1. Performed remote examination of an employee’s documents between March 20, 2020, and July 31, 2023;
2. Been enrolled in E-Verify at the time they completed the Form I-9 for that employee;
3. Created a case in E-Verify for that employee (except for reverification); and
4. Must be currently enrolled in and continue to participate in E-Verify.
Going forward after the end of the temporary flexibilities, employers who are using E-Verify can use video means to remotely review new hire eligibility documents as of 8/1/2023.
Yes we can serve as your E-Verify Employer Agent and manage your E-Verify cases for an additional fee.
Yes we can perform verifications on your team’s behalf in all 50 US states and overseas territories.
Yes we can handle both sections of the I-9 on your behalf. We have an electronic signature process that keeps all your employee data safe on our SOC-2compliant platform for the duration of the verification. Your team can set a retention period and we will promptly purge all the PII automatically upon its expiration. We are also happy to help you with paper I-9s for an additional cost.
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Over the past decade, we have painstakingly built a close-knit global team across 5 continents. This time difference advantage guarantees phone and email support around the clock to ensure your client’s signing experience is pleasant, streamlined and stress free. Please do your own research in your local jurisdiction as the information provided on this website is for reference only and does not constitute legal advice in any way, shape or form.
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